Privacy Policy for Olympus HR Insights

Welcome to Olympus HR Insights. This Privacy Policy describes how Olympus HR Insights ("we," "us," or "our") collects, uses, and discloses your personal information when you use our online platform and comprehensive HR solutions. We are committed to protecting your privacy and handling your data in an open and transparent manner, in compliance with applicable data protection laws, including the GDPR.

1. Information We Collect

We collect various types of information in connection with the services we provide, which include talent acquisition, performance management, HR strategy consulting, employee relations, compliance, and training & development.

• Information you provide directly to us: This includes personal data you voluntarily submit when you contact us, register for our services, apply for a position through our talent acquisition services, use our consulting services, or otherwise interact with us. This may include your name, contact details (email address, phone number, physical address), professional background, resume/CV, qualifications, employment history, and any other information you choose to provide.
• Information from third parties: We may receive information about you from third parties, such as references, public databases, or other HR technology platforms, where this is necessary for the provision of our services (e.g., verifying qualifications for talent acquisition).
• Technical and usage information: When you access and use our site, we automatically collect certain information about your device and your activity, such as your IP address, browser type, operating system, referral URLs, pages viewed, and the dates/times of access. This helps us to improve our services and user experience.

2. How We Use Your Information

We use the information we collect for various purposes related to providing our comprehensive HR solutions:

• To provide our services: This includes facilitating talent acquisition processes, delivering HR strategy consulting, managing performance, assisting with employee relations, ensuring compliance, and delivering training and development programs.
• To communicate with you: We use your contact information to respond to your inquiries, provide updates about our services, and send important notices.
• For internal operations: We use data for system administration, troubleshooting, data analysis, testing, research, statistical, and survey purposes to improve our services and site functionality.
• For legal and compliance purposes: To comply with legal obligations, enforce our terms and conditions, and protect our rights, privacy, safety, or property, and/or that of our affiliates, you, or other third parties.
• For marketing: With your consent, we may use your information to send you promotional materials about our services that we believe may be of interest to you.

3. Legal Basis for Processing Personal Data (GDPR)

We will only process your personal data where we have a lawful basis to do so. Our lawful bases for processing include:

• Performance of a contract: When processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract (e.g., providing HR consulting services).
• Legal obligation: When processing is necessary for compliance with a legal obligation to which we are subject (e.g., tax and employment laws).
• Legitimate interests: When processing is necessary for the purposes of our legitimate interests or those of a third party, provided those interests are not overridden by your fundamental rights and freedoms (e.g., improving our services, preventing fraud, direct marketing where explicit consent is not required).
• Consent: Where you have given explicit consent for us to process your personal data for one or more specific purposes (e.g., for certain marketing communications). You have the right to withdraw your consent at any time.

4. Disclosure of Your Information

We may share your personal information with third parties in the following circumstances:

• Service Providers: We may share data with third-party vendors, consultants, and other service providers who perform services for us or on our behalf, such as hosting providers, analytics providers, and IT support. These parties are contractually obligated to protect your data.
• Clients (for talent acquisition): If you are a candidate utilizing our talent acquisition services, your resume, qualifications, and other relevant information may be shared with our clients for potential employment opportunities, with your explicit permission.
• Legal Requirements: We may disclose your information if required to do so by law or in the good faith belief that such action is necessary to comply with legal processes, protect our rights or property, or ensure the safety of our users or the public.
• Business Transfers: In the event of a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred to the acquiring entity.

5. International Data Transfers

As a global HR solutions provider, your personal information may be stored and processed in any country where we have facilities or where we engage service providers. This may involve transferring your data to countries outside the European Economic Area (EEA), such as the Cayman Islands. Wherever your data is transferred, stored or processed, we will take all reasonable steps to ensure that appropriate safeguards are in place to ensure a similar degree of security and protection, including relying on adequacy decisions, standard contractual clauses, or other lawful mechanisms.

6. Data Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, accidental loss, disclosure, alteration, or destruction. However, no internet transmission or electronic storage is completely secure, and we cannot guarantee absolute security. We regularly review our security procedures and ensure our staff are trained in data protection best practices.

7. Data Retention

We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, and the applicable legal requirements.

8. Your Data Protection Rights

Depending on your location, particularly if you are in the EEA, you may have the following rights regarding your personal data:

• The right to access: You have the right to request copies of your personal data.
• The right to rectification: You have the right to request that we correct any information you believe is inaccurate or complete information you believe is incomplete.
• The right to erasure ("right to be forgotten"): You have the right to request that we erase your personal data, under certain conditions.
• The right to restrict processing: You have the right to request that we restrict the processing of your personal data, under certain conditions.
• The right to object to processing: You have the right to object to our processing of your personal data, under certain conditions.
• The right to data portability: You have the right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
• The right to withdraw consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.

To exercise any of these rights, please contact us using the details provided below. We will respond to your request in accordance with applicable data protection laws. You also have the right to lodge a complaint with a supervisory authority if you believe your rights have been violated.

9. Third-Party Websites

Our site may contain links to other websites not operated or controlled by us. This Privacy Policy does not apply to third-party websites, and we are not responsible for the privacy practices of such third parties. We encourage you to review the privacy policies of any third-party websites you visit.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any significant changes by posting the new Privacy Policy on this page and updating the content at the top of this policy. We encourage you to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us:

• Olympus HR Insights
• unnamed road,
• UK, KY2-2400
• Cayman Islands